Wedding Planning Process in Chelmsford & Essex
At Moments Like This Weddings, we understand that every couple’s journey is unique. That’s why Joanne Alexander, our experienced wedding planner and coordinator based near Chelmsford, Essex, has created a personal and flexible planning approach that adapts to your vision, budget, and schedule.
Whether you’re after full-service wedding planning or just on-the-day coordination, this step-by-step guide outlines what to expect when working with us, so you feel supported, confident, and in control every step of the way.
Why Choose Our Planning Process?
- Flexible involvement – support as much or as little as you need
- Local expertise across Chelmsford, Essex, and surrounding venues
- Trusted, personalised service from an independent wedding planner and coordinator
- Video or phone consultations to suit your schedule
- In-person venue visits & dress support with full planning
- Clear pricing, no surprises, and friendly, transparent communication
Step 1: Your Free Initial Consultation
We begin with a complimentary 30-minute video consultation to get to know you and your wedding vision. This is a relaxed, no-pressure call where we’ll discuss:
- Your preferred budget and comfort zone
- Location, date, and guest numbers
- How much or how little help you’re looking for
- Any early thoughts or priorities (venues, style, suppliers)
Whether you’re just starting out or already have a venue in mind, this is a space to ask questions, get ideas, and see if we’re the right fit.
Step 2: A Bespoke Package, Just for You
Following our call, you’ll receive a tailored quote within 48 hours based on your needs and preferences. Your quote will be valid for five days, giving you time to review without pressure.
Once you decide to proceed:
- A non-refundable deposit secures your date and package
- The remaining balance is due two months before your wedding
- You’ll get access to an ongoing planning schedule, checklist, and timeline based on your service
Step 3: Ongoing Support & Planning Meetings
Once booked, the real journey begins.
Depending on your chosen package (full service, partial planning, or on-the-day coordination) you’ll have regular one-to-one sessions leading up to your wedding.
These include:
- Video or phone consultations to review progress
- Supplier suggestions and sourcing
- Timeline and schedule creation
- Venue and logistics planning
- Unlimited email support for ad-hoc questions
For local couples, in-person meetings in Chelmsford or wider Essex can also be arranged.
Step 4: Venue Visits & Dress Appointments (Full Planning Only)
If you’ve booked the Full Planning Package, we go one step further.
Joanne can:
- Accompany you on venue visits (where practical)
- Help with style walkthroughs and pre-wedding venue trial runs
- Attend wedding dress appointments and fittings with you
- Offer supplier guidance for photographers, florists, and more
This hands-on support is ideal for couples planning a wedding at a distance, working full time, or simply wanting the comfort of a professional by their side.
Step 5: Final Prep & On-the-Day Coordination
In the final weeks, Joanne ensures every detail is in place so you don’t have to worry.
From final venue checks to supplier timelines and guest seating, everything is reviewed and confirmed. If you’ve chosen our On-the-Day Coordination, Joanne will be your behind-the-scenes expert, so you can truly enjoy every moment.
A Personalised, Flexible Experience
Unlike larger planning companies, we don’t believe in one-size-fits-all packages. Joanne works with each couple individually, offering as much or as little involvement as you want. From fully managing your day to simply being a calming presence in the background, it’s all about what works for you.
FAQs
How far in advance should we book?
Ideally, we recommend booking 9 to 12 months ahead of your wedding date. This allows ample time for planning, sourcing suppliers, and securing your preferred venue. However, we’ve successfully planned weddings in as little as six weeks—so don’t hesitate to enquire, even if your timeline is tight.
Do you only work in Chelmsford?
No, while we are based in Chelmsford, we cover the whole of Essex and surrounding areas. We regularly travel to venues across the county and are happy to work wherever your celebration takes place within our service area.
What’s included in each package?
Each planning package is completely bespoke, designed around your needs and preferences. From full-service wedding planning to on-the-day coordination, we tailor our support to your requirements. You can explore some examples of our packages by visiting the Full Planning and On-the-Day Coordination pages.
Can we have in-person meetings?
Absolutely. We’re happy to arrange in-person meetings in Chelmsford or across Essex, depending on availability and your location. If you’re further afield or prefer virtual communication, we also offer video and telephone consultations for your convenience.
What’s Next?
Feeling overwhelmed by planning? You’re not alone. At Moments Like This Weddings, we help you find clarity, calm, and confidence.